EWM Inbound Delivery Process




Inbound Process Overview in EWM


When using SAP S/4 HANA to complete warehouse management activities. Goods receipt could be performed for External Procurement, Production Receipt, internal stock transfer, and customer return.


Business Process


  • If you’re receiving goods from an external vendor, the goods receipt process may vary depending on whether you’re using an advanced shipping notice (ASN). Whether you require an ASN from the vendor is controlled by setting the confirmation control key at the purchase order item level. If the confirmation control key is set, then you need to create an inbound delivery to complete goods receipts in embedded EWM.

  • Based on the MRP run, you decide to go ahead with the creation of a planned order or purchase requisition. You can create the purchase order manually or convert the purchase requisition to form a purchase order. The purchase order is sent to the supplier, and the supplier can either physically send the goods or send an advanced shipping notice to confirm when the goods will arrive in the warehouse. The receipt of an advanced shipping notice creates the inbound delivery in SAP S/4HANA.

  • If you’re working with ASNs, the inbound process in embedded EWM begins with the receipt of an ASN sent from the vendor and the creation of an inbound delivery in SAP. The SAP S/4HANA system is the leading system for creation of purchase orders and inbound deliveries. The complete process of goods receipt and put-away is then carried out in embedded EWM. You can post the goods receipt when the goods physically arrive in the warehouse.

  • When an ASN is created, the system checks for the plant and storage location in the ASN and validates if the corresponding warehouse for that plant and storage location is managed by embedded EWM. If it is, then the system distributes the inbound delivery to embedded EWM and creates the inbound delivery. This is done by calling a qRFC-enabled function module. This document becomes the warehouse request in embedded EWM for goods receipt management and put-away.

The following figure summarizes how the inbound delivery document is created in embedded EWM using an ASN in SAP S/4HANA.

  • Users with prior experience working with decentralized SAP EWM will notice that an inbound delivery notification is no longer created in SAP S/4HANA. This is one of the simplification strategies in embedded EWM.

  • Once the inbound delivery is created, you can progress to the next steps in the inbound process, which may include the following:


Arrival of vehicle or TU in the yard

  • Unloading of TU for delivery

  • Posting of goods receipt

  • Put-away of products/handling units (HUs)

  • Creation of an expected goods receipt document for goods receipt isn’t required in embedded EWM in SAP S/4HANA. The inbound delivery gets information directly from the purchase/manufacturing order in SAP S/4HANA.

  • The inbound process in embedded EWM also can be used to receive finished goods in the warehouse. Depending on settings in SAP S/4HANA, you can trigger goods receipt posting directly from SAP S/4HANA or from embedded EWM.

  • You can trigger goods receipt posting directly from SAP S/4HANA by using the inbound delivery created in SAP S/4HANA as soon as you’ve executed the last step in the production or process order. The inbound delivery is created in embedded EWM only if the receiving plant and storage location are embedded EWM-managed

  • The finished products are moved into the warehouse from the assembly line and goods receipt is posted in embedded EWM. The same is also updated in the inbound delivery in SAP S/4HANA. You then create warehouse tasks for put-away and complete the put-away in embedded EWM.


Prerequisite


1. ERP and EWM Warehouse Organizational Structure Elements


2. Master Data Element


3. ERP EWM integration

3.1 ERP Warehouse Number Assignment to Plant Storage Location

T-code: SPRO

Menu Path: SAP IMG Screen> Enterprise Structure> Assignment> Logistics Execution> Assign Warehouse Number to Plant Storage Location



3.2 Configure Warehouse Parameter

T-code: SPRO

Menu Path: SAP IMG Screen> Logistics Execution> Extended Warehouse Management Integration> Basic Setup of Connectivity> Configure SAP EWM Specific Parameter


3.3 Generate Distribution Model

T-code: SPRO

Menu Path: SAP IMG Screen> Logistics Execution> Extended Warehouse Management Integration> Basic Setup of Connectivity> Generate Distribution Model for Transaction Data Transfer to SAP EWM


3.4 Setting for Inbound Delivery Processing

In this IMG Activity you can set various attributes depending on the inbound delivery type

T-code: SPRO

Menu Path: SAP IMG Screen> Logistics Execution> Extended Warehouse Management Integration> Extended Inbound Delivery Processing> Settings for Inbound Delivery Processing


3.5 Define Document Type for Inbound Delivery Processing

T-code: SPRO

Menu Path: SAP IMG Screen> SCM EWM> Extended Warehouse Management > Goods Receipt Process> Define Document type for Inbound Delivery Processing




3.6 Define Item Type for Inbound Delivery Processing

T-code: SPRO

Menu Path: SAP IMG Screen> SCM EWM> Extended Warehouse Management > Goods Receipt Process> Define Item types for Inbound Delivery Process




3.7 Define Document Type Determination for Inbound Delivery Processing

T-code: SPRO

Menu Path: SAP IMG Screen> SCM EWM> Extended Warehouse Management > Goods Receipt Process> Define Document type Determination for Inbound Delivery Process



3.8 Define Allowed Item Type in Inbound Delivery Processing

T-code: SPRO

Menu Path: SAP IMG Screen> SCM EWM> Extended Warehouse Management > Goods Receipt Process> Define Allowed Item type in Inbound Delivery Process


3.9 Define Item Type Determination in Inbound Delivery Processing

T-code: SPRO

Menu Path: SAP IMG Screen> SCM EWM> Extended Warehouse Management > Goods Receipt Process> Item type Determination in Inbound Delivery Process


3.10 Define Number Range for ERP Delivery Number

T-code: SPRO

Menu Path: SAP IMG Screen> SCM EWM> Extended Warehouse Management > Interfaces> ERP Integration> Delivery Processing> Define Number Range for ERP Delivery Number


3.11 Map Document Type from ERP System to EWN System

T-code: SPRO

Menu Path: SAP IMG Screen> SCM EWM> Extended Warehouse Management > Interfaces> ERP Integration> Delivery Processing> Map Document Type from ERP System to EWM System



3.12 Map Item Type from ERP System to EWN System

T-code: SPRO

Menu Path: SAP IMG Screen> SCM EWM> Extended Warehouse Management > Interfaces> ERP Integration> Delivery Processing> Map Item Type from ERP System to EWM System


3.13 Map Storage Locations from ERP System to EWM

T-code: SPRO

Menu Path: SAP IMG Screen> SCM EWM> Extended Warehouse Management > Interfaces> ERP Integration> Goods Movement> Map Storage Locations from ERP System to EWM


Availability Groups: These are the replica of ERP Storage Locations and this availability groups are assigned to EWM Stock Types

F1- Unrestricted Use in Put-away

F2- Unrestricted Use in Warehouse

Q1- Stock in Quality Inspection in Put-away

Q2- Stock in Quality Inspection in Warehouse

B1- Stock Blocked in Put-away

B2-Stock Blocked in Warehouse


3.14 Configure Availability Group for Put-away

T-code: SPRO

Menu Path: SAP IMG Screen> SCM EWM> Extended Warehouse Management > Goods Receipt Process> Configure Availability Group for Put-away

  • Define Availability Group

  • Configure Stock Type




4. Inbound Deliver Process Steps in For External Purchase Order in EWM

4.1 Create Purchase Order

T-code: ME21N

Menu Path: SAP Easy Access> SAP Menu> Logistics> Material Management> Purchasing> Create Purchase Order


4.2 Create Inbound Delivery

T-code: VL31N/VL32N/VL33N