
Purchase Requisition Release Strategy
This blog will discuss the purchase requisition release strategy in SAP S/4HANA.
Overview
Release Procedures (approval) can be used for Purchase Requisitions (PR), Purchase Orders (PO), RFQs, Outline Agreements, and Service Entry Sheets. The principle is the same for all. If you can master one, you will know them all.
Key terminology
Release Codes - The different levels that the approval will go through.
Release Groups - Grouping of strategies.
Release Strategy - Unique, set of conditions, sequence, and levels of releases.
Release Indicator / Status - PR status as it moves through the strategy. Example ‘Block’ (can’t create PO yet) or ‘Final Release’ (can create PO from PR)
Here is a summary of the steps to follow to set up our example:
Create Characteristics & link to comm. structure (CEBAN for PR)
Create Class & link to characteristic
Create Release Groups & link to class
Create Release Codes
Release Indicator
Set up strategies
Strategies & Codes
Pre-requirements
Status
Assign values for strategies
Set overall / item for doc type (PR only)
Create and allocate authorization profiles
Detail Steps of Settings
Create Characteristics and link to the communication structure

Step 1: Enter Data Base Table CEBAN, and display



Define Characteristics






Define Class


Define Document Type for Purchase Requisitions


Setup Release Procedure with Classification


Release Groups

Define Codes



Assign Object to Class


Setup Release Procedure with Classification


Release Prerequisite


Release Status, continue

Classification

Release Simulation, Simulate Release,

Set/ reset Release

Set/ reset release

Set/ Reset release, cross, and save

Testing Purchase Requisition Approval
7.1 Create Purchase Requisition

Step 1: Enter, Material, Quantity, Plant, Purchasing Group, and Save


7.2 Release Purchase Requisition

Step 1: Go to document, enter document number, execute

Step 2: Release Level 01, and save

Step 3: Release Level 2

Step 4: Save



Conclusion
Here we understand how the purchase requisition release strategy is configured in SAP S/4HANA.
Rajesh Sharma
SAP WM/EWM Functional Consultant
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