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Cutover Activity

What is Cutover Activity?

In SAP transformation from any ERP system to SAP S/4HANA system requires a deliverable which is termed as cutover activity. Cutover activity deliverable includes the cutover plan document.

Cutover approach is an organization specific strategy.

Cutover Plan Document

In cutover plan document describes all required tasks that must be performed before the go-live and need to cover following tracks;

  • Infrastructure: Production Environment preparation

  • System design: Transaction Data Migration

  • Security: Security access enabled

  • Data: Master Data Migration

  • Training: Business Readiness

  • Organizational: Preparation

  • Deployment: Go-Live Support

It is also includes the key areas likes;

  • Technical Development

  • Functional Development

  • Authorization

  • Data Cleansing and Data Migration

  • Organization Change Management

  • Project Management

Check List

Initial Upload

  • Authorization to upload and download files from/ to the server

  • Verify user system profiles to execute initial uploads (date format, decimal point)

  • Upload relevant historical exchange rates (including those for initial uploads)

  • Initial balance uploads: Consistency verification

  • Open items upload- Verification: Special attention on assets accounting, fixed asset values (useful life depreciation), accounts payables, account receivables, banks and so on.

  • Open documents from sales, procurement, production, plant maintenance and so on.

SAP Fiori

  • The SAP Fiori also must be considered inside the plan:

Simulation of Cutover Activities

  • It is important to say that simulation of cutover activities is recommended to finally document sequences and estimated times.

  • All the steps, tasks and times must be validated with the business, execute sequenced migrations according to planning with control points:

o Perform cut-over rehearsal

o Issue financial statements

o Execute end user training

Rajesh Sharma

SAP WM/EWM Functional Consultant

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